How can you best implement this routine?
Identify the need: Ask your community members what they need and identify challenging areas in your community.
Consider your goals: Set the objectives and ask yourself how they are aligned with the organization’s goals. You might want to measure your success in order to approve that your initiative works.
Check out what’s the best way to start your occasional meetings: What’s the focus topic? Who runs them? How often are they?
Dedicate time to arrange the meeting’s content: In many meetings, managers from other divisions in the organization prepare a short training, presentation, or other relevant information. This is very effective, as the participants receive the information they need and get to know the people behind the scenes. Additionally, as we only have one hour each month, we don’t want to waste anybody’s time. it’s crucial to provide defined content and leave enough time for discussion and questions.
Provide instructions to your community members: Explain the meetings’ goals, what items are going to be discussed, and notify the participants if they need to prepare anything in advance.
Receive feedback: Ask the participants whether these meetings are helpful, and what will help them in the future. (Read more about the benefit of feedback here).
Occurring meetings and other rituals can make a difference in your community. Try them out, and if they work – embrace them. Otherwise, don’t be afraid to experiment and try other new routines. Each community has its own dynamics, and staying attentive to these dynamics will help you navigate to the desirable results.